FAQs

A.

Commodities and Equipment:

• State contracts for common items
• Statutory bidding requirements
• 0 to $5,000, no requirements
• $5,000 to $50,000 two quotes required
• Over $50,000 advertise and get sealed bids

Computers/Telecommunication Equipment/Services/Software:

• Information Technology Service Contracts
• Statutory bidding requirements
• Department of Information Technology

Construction:

• Bidding procedure
• Mostly using prime contractors
• Bureau of Building

Professional Services

• Do not fall under standard purchasing laws
• Most entities – no competition required

A.

1. Term Contracts: (Single award or multiple) State contracts, Agency contracts, Single award, Multiple award, Cooperative Purchasing.
2. Small purchase: Under a set amount ($5,000 depending of the agency) Buying entity decides, Many agencies using Procurement Card.
3. Quotations: In some states $5,000 to $50,000 requires 2 quotes, written, fax or e-mail. Should be on comparable items.
4. Sealed Bids: Advertised, Contract Procurement Center. Awarded to low bid meeting specifications.
5. Request for proposals: Scope of problem, looking for solutions, Award criteria (past experience, plan, price, etc.), Award to best proposal, possibly negotiations, best and final offer, etc.